1. Introduction
1.1. This is the privacy policy of Billingley Christmas Trees Ltd. In this document, “we”, “our”, or “us” refer to BIllingley Christmas Trees Ltd T/A The Billingley Christmas Tree Farm.
1.2. This is our policy regarding the information that we record about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this policy, “process” means collect, store, transfer, use or otherwise act on information.
1.3. The data we collect from you includes transaction data and contact details.
1.4. The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.knowyourprivacyrights.org
1.5. Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.

2. The bases on which we process information about you
2.1. The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.
2.2. If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data.
2.3. If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.

3. Information we process because we have a contractual obligation with you
3.1. When you create an account on our website, buy a product or service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.
3.2. In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.
3.2.1. We may use it in order to: verify your identity for security purposes sell products to you provide you with our services provide you with suggestions and advice on products, services and how to obtain the most from using our website
3.3. We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.
3.4. Additionally, we may aggregate this information in a general way and use it to provide class information, for example to monitor our performance with respect to a particular service we provide. If we use it for this purpose, you as an individual will not be personally identifiable.
3.5. We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.

4. Information we process with your consent
4.1. Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website, sign up for our offers, or ask us to provide you more information about our business, including our products and services, you provide your consent to us to process information that may be personal information.
4.2. Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies.
4.3. Sometimes you might give your consent implicitly, such as when you send us a message by e-mail to which you would reasonably expect us to reply.
4.4. Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally. We may aggregate it in a general way and use it to provide class information, for example to monitor the performance of a particular page on our website.
4.5. We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
4.6. You may withdraw your consent at any time by instructing us christmas@billingley.com. However, if you do so, you may not be able to use our website or our services further.

5. Information we process for the purposes of legitimate interests
5.1. We may process information on the basis there is a legitimate interest, either to you or to us, of doing so.
5.2. Where we process your information on this basis, we do after having given careful consideration to:
5.2.1. whether the same objective could be achieved through other means
5.2.2. whether processing (or not processing) might cause you harm
5.2.3. whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
5.3. We may process your data on this basis for the purposes of, for example:
5.3.1. record-keeping for the proper and necessary administration of our business.
5.3.2. responding to unsolicited communication from you to which we believe you would expect a response
5.3.3. protecting and asserting the legal rights of any party
5.3.4. insuring against or obtaining professional advice that is required to manage business risk
5.3.5. protecting your interests where we believe we have a duty to do so

6. Information we process because we have a legal obligation
6.1. We may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

7. Information provided on the understanding that it will be shared with a third party.
7.1. When you place an order with us, it is in the understanding that the information you provide relating only to the delivery of your order, will be shared with our chosen courier.
7.2. Information you provide will be visible to our IT partner.
7.3. When you sign up for our offers, you are asked to provide a name and an email which will be used within our chosen email partner for providing you with our latest offers and any relevant consumer information

8. Information relating to your method of payment
8.1. Payment information is never taken by us or transferred to us either through our website or otherwise. Our employees and contractors never have access to it.
8.2. At the point of payment, you are transferred to a secure page on the website of SagePay or PayPal. That page may be branded to look like a page on our website, but it is not controlled by us. Both Sagepay and PayPal have their own privacy policy available to view.

9. Sending a message to us
9.1. When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.
9.2. We record your request and our reply in order to increase the efficiency of our business.
9.3. We may keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.

10. Cookies
10.1. Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.
10.2. Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.
10.3. Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.
10.4. Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

11. Complaints and access to your data.
11.1. At any time you may review or update personally identifiable information that we hold about you, by signing in to your account on our website.
11.2. If you wish to complain or remove personally identifiable information from our website, you may contact us at christmas@billingley.com. Removal of data may limit the service we can provide to you.
11.3. When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

12. Retention period for personal data
12.1. Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
12.1.1. to provide you with the services you have requested;
12.1.2. to comply with other law, including for the period demanded by our tax authorities;
12.1.3. to support a claim or defence in court.

13. Review of this privacy policy
13.1. We may update this privacy notice from time to time as necessary.

14. Contacting us
14.1. Billingley Christmas Trees Ltd is a data controller and you can contact us using the following methods
14.1.1. Email: Christmas@billingley.com
14.1.2. Phone: 01709895162
14.1.3. Address: New Hall Farm, Back Lane, Billingley, Barnsley, S72 0JD